It is not too late to volunteer with the Archives Association of Ontario's (AAO) Conference Committee! We are looking for a Technical Lead to join our team. The AAO Annual Conference will be held virtually in late spring of 2027.

This year's Conference Committee has the flexibility to be formed by archivists across Ontario. If you've wanted to work on the AAO Conference in the past but were unable due to travel requirements, this could be an excellent opportunity for you!

The conference Technical Lead responsibilities include:

• Add conference program to Whova 

• • Add speakers 

  • Set up zoom rooms prior to conference and add information to Whova

• Lead technical walkthrough, presenters, moderators, and technical support aides 

• Add slides and posters sent by presenters to Whova  

• Working with Program Lead(s), schedule technical support aides for each session 

• Send out reminder and post-conference emails through Whova

• Solicit session recordings from technical support aides and add session recordings to Whova 

• Liaise with captioners about technical needs 

• Liaise with Administrator about adding any Whova elements to website

• Ensuring that conference materials are presented with accessibility in mind

• Import attendee lists into Whova

• Accessibility coordination from a technical perspective: 

• • Live captioning (not auto generated) 

  • ASL interpretation (if used) 

• Distribute post-conference survey through Whova

Estimated time involved: 4-10 hours a month.

If you are interested in joining the 2027 Conference Committee as the Technical Lead or have any questions about the work involved, please get in touch with the Conference Committee Co-chairs Jodi and Christine at conference@aao-archivists.ca