MAIG Constitution Proposed Amendments
The MAIG Executive have reviewed the constitution for the Municipal Archives Interest Group and have proposed amendments that will be voted on at the Annual General Meeting on May 6, 2024. In summary, the amendments include the following:
- The addition of a Past Chair position to the Executive.
- Reducing the term length of the Executive positions from three years to two years.
- Changing some of the language to reflect contemporary sociocultural standards and 2SLGBTQIA+ allyship (genderless language).
- Changing the deadline for the core funding request to align with the AAO Chapter/SIG Manual.
- Additional duties in the Executive Terms of Reference to reflect the evolution of the positions to the present day.
In accordance with article 10.1 of the MAIG constitution, a review period of 30 days has been provided prior to the AGM. Please send questions and feedback to Megan Lockhart, MAIG Chair, at mlockhart@oxfordcounty.ca.
Download the Proposed Amendments.
Upcoming MAIG Election
The Municipal Archives Interest Group is currently accepting nominations for our Chair and Vice-Chair positions for the 2024-2027 term. The terms for these positions are currently 3 years, but the terms could potentially be reduced to 2 years if the proposed amendments to the constitution are ratified at the upcoming Annual General Meeting on May 6. Nominations can be sent in advance of the meeting or submitted from the floor during the AGM.
Volunteering on the MAIG Executive is an excellent professional development experience, providing candidates with an opportunity to develop their leadership skills, network with other professionals and share their knowledge and experiences with other members of Ontario’s municipal archival community.
Summaries of the duties for each position are as follows:
Chair - The Chair shall preside at all meetings of MAIG and will advance the interests of MAIG. The Chair coordinates the yearly AGM, the Open House event for members, and assists the Vice-Chair with the production of the annual “MAIGazine” newsletter. Other duties include a submission on MAIG’s activities to the AAO Annual General Meeting Annual Report, and a report to MAIG on the group’s activities at MAIG’s Annual General Meeting. The Chair shall also be responsible for ensuring that regular updates on MAIG’s activities are submitted to the AAO publication, “Off the Record”, and is expected to attend the AAO’s Annual Leadership Meeting. They serve as a liaison between the AAO Board and municipal members, discussing any developments affecting municipal archives.
Vice-Chair - The Vice-Chair shall attend all general and executive meetings of MAIG and chair meetings if the Chair is unable to do so. They also assist the Chair with coordinating the AGM and yearly Open House event. The Vice-Chair develops and publishes the annual MAIG newsletter the “MAIGazine” in co-operation with the Chair and Secretary-Treasurer. The Vice-Chair will work to advance the interests of MAIG.
Nominations are being accepted by email only. Please complete and submit the form below to Megan Lockhart at mlockhart@oxfordcounty.ca, using the subject line “MAIG Nominations 2024”. Interested parties are also welcome to contact Megan with questions about the available positions. Nomination forms must be received by 5:00 p.m. EST on Wednesday, May 1, 2024.
MAIG Nomination Form
2024 MAIG Annual General Meeting
Please join the Municipal Archives Interest Group at our upcoming virtual AGM on May 6th, at 1:00 PM EST. The AGM agenda package is available below:
We would like to provide a friendly reminder that nominations for the Chair and Vice-Chair positions are due on May 1st. We are also requesting that those attending the AGM please review the proposed amendments to the constitution before the meeting. Download the Proposed Amendments.
Please RSVP to Gina Dewaele at gdewaele@elgin.ca by May 1st to receive a link to the meeting. We’re looking forward to seeing you all virtually!
MAIG Executive
